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Book of Procedures

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Abstracts

Abstract Submission Guidelines
ECVS ANW 2025_abstract submission guidelines.pdf
Adobe Acrobat Document [417.4 KB]
Last updated: 04-09-2024
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Abstract submission for the 2025 Annual Scientific Meeting closes on 1 November 2024, 12:00 (noon) GMT.

ACVS

Dipl. ACVS applying for Dipl. ECVS
Guidelines for Dipl ACVS applying for Dipl ECVS.pdf
Adobe Acrobat Document [210.9 KB]
Last updated: 27-03-2025
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Guidelines for ACVS Diplomates wishing to obtain ECVS Diplomate status

Annual Business Meeting

SOP ABM
SOP_ABM.pdf
Adobe Acrobat Document [95.3 KB]
Last updated: 30-01-2023
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Description of standard run-down and agenda items of the Annual Business Meeting

Annual Reports

SOP AR Cred Evaluation
SOP_Annual Reports_Credentials Evaluation.pdf
Adobe Acrobat Document [91.8 KB]
Last updated: 30-01-2023
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SOP for the evaluation of Annual Reports and Credentials by the Credentials Committee
SOP CC Meetings
SOP_CC Meetings.pdf
Adobe Acrobat Document [114 KB]
Last updated: 30-01-2023
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Annual Scientific Meeting

Abstract Submission Guidelines
ECVS ANW 2025_abstract submission guidelines.pdf
Adobe Acrobat Document [417.4 KB]
Last updated: 04-09-2024
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Abstract submission for the 2025 Annual Scientific Meeting closes on 1 November 2024, 12:00 (noon) GMT.
SOP Awards Ceremony
SOP_Awards Ceremony.pdf
Adobe Acrobat Document [36.3 KB]
Last updated: 22-08-2023
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SOP ECVS Awards
SOP_ECVS Awards.pdf
Adobe Acrobat Document [99.8 KB]
Last updated: 22-08-2023
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SOP Resident Forum
SOP_Resident Forum.pdf
Adobe Acrobat Document [88 KB]
Last updated: 19-11-2024
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Appeal

SOP Appeal Process
SOP_Appeal Process.pdf
Adobe Acrobat Document [104.1 KB]
Last updated: 30-01-2023
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Description of the process, deadlines, timelines of an appeal to be treated by the ECVS Board of Regents and Appeals Committee

Award

SOP Awards Ceremony
SOP_Awards Ceremony.pdf
Adobe Acrobat Document [36.3 KB]
Last updated: 22-08-2023
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SOP ECVS Awards
SOP_ECVS Awards.pdf
Adobe Acrobat Document [99.8 KB]
Last updated: 22-08-2023
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SOP Resident Forum
SOP_Resident Forum.pdf
Adobe Acrobat Document [88 KB]
Last updated: 19-11-2024
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Board of Regents

SOP Board Meetings
SOP_Board Meetings.pdf
Adobe Acrobat Document [115.5 KB]
Last updated: 30-01-2023
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Definition of customary dates and standing agenda items for the three standard Board meetings per year

Book of Procedures

Book of Procedures
ECVS Book of Procedures_Oct 2024.pdf
Adobe Acrobat Document [1.4 MB]
Last updated: 09-10-2024
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ECVS Book of Procedures, updated October 2024
ECVS Constitution
ECVS Constitution 2024 July.pdf
Adobe Acrobat Document [134 KB]
Last updated: 19-08-2024
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last updated July 2024
SOP 4 Eyes Principle
SOP_4 Eyes Principle.pdf
Adobe Acrobat Document [116 KB]
Last updated: 30-01-2023
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Description of defined 4 eyes principle for ECVS payments
SOP ABM
SOP_ABM.pdf
Adobe Acrobat Document [95.3 KB]
Last updated: 30-01-2023
Download View
Description of standard run-down and agenda items of the Annual Business Meeting
SOP Annual Membership Fee
SOP_Annual Membership Fees from 2024.pdf
Adobe Acrobat Document [407.4 KB]
Last updated: 31-10-2023
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Definition of requirement and process to pay the annual Diplomate fee as of 1 January 2024
SOP Appeal Process
SOP_Appeal Process.pdf
Adobe Acrobat Document [104.1 KB]
Last updated: 30-01-2023
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Description of the process, deadlines, timelines of an appeal to be treated by the ECVS Board of Regents and Appeals Committee
SOP Board Meetings
SOP_Board Meetings.pdf
Adobe Acrobat Document [115.5 KB]
Last updated: 30-01-2023
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Definition of customary dates and standing agenda items for the three standard Board meetings per year
SOP Committee Members Selection Process
SOP_Committee Members Selection Process.pdf
Adobe Acrobat Document [129.4 KB]
Last updated: 30-01-2023
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Description of requirements and processes how members of the various ECVS committees are elected.
SOP Complaints Procedure
SOP Complaints Procedure.pdf
Adobe Acrobat Document [119.2 KB]
Last updated: 06-03-2024
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Procedure for Complaints and Grievance against an ECVS Diplomate, Resident or Exam Candidate
SOP EC Meetings
SOP_EC Meetings.pdf
Adobe Acrobat Document [82.3 KB]
Last updated: 30-01-2023
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SOP ECVS Awards
SOP_ECVS Awards.pdf
Adobe Acrobat Document [99.8 KB]
Last updated: 22-08-2023
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SOP Full Professor Rule
SOP Full Professor.pdf
Adobe Acrobat Document [107.1 KB]
Last updated: 16-02-2023
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Requirements, processes and rules for persons applying for full professor status to train and supervise ECVS Residents
SOP Remuneration Scheme
SOP_Remuneration scheme.pdf
Adobe Acrobat Document [187 KB]
Last updated: 20-01-2025
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Definition of expenses payment

Committees

SOP Committee Members Selection Process
SOP_Committee Members Selection Process.pdf
Adobe Acrobat Document [129.4 KB]
Last updated: 30-01-2023
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Description of requirements and processes how members of the various ECVS committees are elected.

Constitution

ECVS Constitution
ECVS Constitution 2024 July.pdf
Adobe Acrobat Document [134 KB]
Last updated: 19-08-2024
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last updated July 2024

Credentials

SOP Appeal Process
SOP_Appeal Process.pdf
Adobe Acrobat Document [104.1 KB]
Last updated: 30-01-2023
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Description of the process, deadlines, timelines of an appeal to be treated by the ECVS Board of Regents and Appeals Committee
SOP AR Cred Evaluation
SOP_Annual Reports_Credentials Evaluation.pdf
Adobe Acrobat Document [91.8 KB]
Last updated: 30-01-2023
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SOP for the evaluation of Annual Reports and Credentials by the Credentials Committee
SOP CC Meetings
SOP_CC Meetings.pdf
Adobe Acrobat Document [114 KB]
Last updated: 30-01-2023
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SOP Extended Publications Rule
SOP_Extended Publications Rule.pdf
Adobe Acrobat Document [133 KB]
Last updated: 09-12-2024
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Rule to allow submission of credentials with one publication accepted and one submitted and under review

Ethics

ECVS Professional Conduct
ECVS Professional Conduct.pdf
Adobe Acrobat Document [95.3 KB]
Last updated: 06-03-2024
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Ethical guidelines for ECVS Diplomates
Humane Care and Use of Animals
ECVS Humane Care and Use of Animals.pdf
Adobe Acrobat Document [138.6 KB]
Last updated: 21-08-2024
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Self declaration form
final_Recert_self_declaration_form.pdf
Adobe Acrobat Document [40.2 KB]
Last updated: 07-03-2024
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Self declaration form to accompany a Diplomate's recertification submission
SOP Complaints Procedure
SOP Complaints Procedure.pdf
Adobe Acrobat Document [119.2 KB]
Last updated: 06-03-2024
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Procedure for Complaints and Grievance against an ECVS Diplomate, Resident or Exam Candidate

Exam

ECVS Exam - what to expect
ECVS exam - what to expect 2023.pptx
Microsoft Powerpoint [5.5 MB]
Last updated: 06-12-2023
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Examination Guide
ECVS_Examination_guide_July 2024.pdf
Adobe Acrobat Document [261.9 KB]
Last updated: 19-08-2024
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Exam guide, updated Sept 2023
Reading List LA
ECVS LA Reading List_from 2024 exam_March 2023.pdf
Adobe Acrobat Document [102.8 KB]
Last updated: 06-03-2023
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Reading list for the Large Animal exam, valid from 2024 exam onwards
Reading List SA
ECVS SA Reading List_from 2023 exam_Nov 2022.pdf
Adobe Acrobat Document [108.8 KB]
Last updated: 24-01-2023
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Reading list for Small Animal exam, valid from 2023 exam onwards
SOP Appeal Process
SOP_Appeal Process.pdf
Adobe Acrobat Document [104.1 KB]
Last updated: 30-01-2023
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Description of the process, deadlines, timelines of an appeal to be treated by the ECVS Board of Regents and Appeals Committee
SOP EC Meetings
SOP_EC Meetings.pdf
Adobe Acrobat Document [82.3 KB]
Last updated: 30-01-2023
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Exam Committee

SOP EC Meetings
SOP_EC Meetings.pdf
Adobe Acrobat Document [82.3 KB]
Last updated: 30-01-2023
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Expenses

SOP Remuneration Scheme
SOP_Remuneration scheme.pdf
Adobe Acrobat Document [187 KB]
Last updated: 20-01-2025
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Definition of expenses payment

Finances

SOP 4 Eyes Principle
SOP_4 Eyes Principle.pdf
Adobe Acrobat Document [116 KB]
Last updated: 30-01-2023
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Description of defined 4 eyes principle for ECVS payments
SOP Annual Membership Fee
SOP_Annual Membership Fees from 2024.pdf
Adobe Acrobat Document [407.4 KB]
Last updated: 31-10-2023
Download View
Definition of requirement and process to pay the annual Diplomate fee as of 1 January 2024
SOP Remuneration Scheme
SOP_Remuneration scheme.pdf
Adobe Acrobat Document [187 KB]
Last updated: 20-01-2025
Download View
Definition of expenses payment

Membership fee

SOP Annual Membership Fee
SOP_Annual Membership Fees from 2024.pdf
Adobe Acrobat Document [407.4 KB]
Last updated: 31-10-2023
Download View
Definition of requirement and process to pay the annual Diplomate fee as of 1 January 2024

Programme Committee

SOP PC Meeting
SOP_PC Meeting.pdf
Adobe Acrobat Document [83.8 KB]
Last updated: 30-01-2023
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Recertification

Recertification Guidelines
SOP_Recertification Guidelines.pdf
Adobe Acrobat Document [97.4 KB]
Last updated: 13-03-2024
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Guidelines for recertification of ECVS Diplomates
Self declaration form
final_Recert_self_declaration_form.pdf
Adobe Acrobat Document [40.2 KB]
Last updated: 07-03-2024
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Self declaration form to accompany a Diplomate's recertification submission
SOP Recertification Application
SOP_Recertification Application.pdf
Adobe Acrobat Document [144.9 KB]
Last updated: 13-03-2024
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Description of process to apply for Diplomate recertification

Research

Diplomate Research Grant Application Form
ECVS Diplomate Research Grant Application_2024.docx
Microsoft Word [81.8 KB]
Last updated: 02-10-2024
Download
Form to apply for the ECVS Diplomate Research Grant
Diplomate Research Grant Guidelines
ECVS Diplomate Research Grant Guidelines 2024.pdf
Adobe Acrobat Document [144.5 KB]
Last updated: 02-10-2024
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Guidelines for applications for the Diplomate Research Grant
Humane Care and Use of Animals
ECVS Humane Care and Use of Animals.pdf
Adobe Acrobat Document [138.6 KB]
Last updated: 21-08-2024
Download View
Resident Research Grant Application Form
ECVS Resident Research Grant Application_2024.docx
Microsoft Word [77.6 KB]
Last updated: 02-10-2024
Download
Form to apply for the ECVS Resident Research Grant
Resident Research Grant Guidelines
ECVS Resident Research Grant Guidelines 2024.pdf
Adobe Acrobat Document [143.2 KB]
Last updated: 02-10-2024
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Guidelines for applications for the Resident Research Grant

Research Grant

Diplomate Research Grant Application Form
ECVS Diplomate Research Grant Application_2024.docx
Microsoft Word [81.8 KB]
Last updated: 02-10-2024
Download
Form to apply for the ECVS Diplomate Research Grant
Diplomate Research Grant Guidelines
ECVS Diplomate Research Grant Guidelines 2024.pdf
Adobe Acrobat Document [144.5 KB]
Last updated: 02-10-2024
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Guidelines for applications for the Diplomate Research Grant
ECVS Research Grants Sponsoring Brochure
ECVS Research Grant Sponsoring Brochure.pdf
Adobe Acrobat Document [1.6 MB]
Last updated: 30-06-2025
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Resident Research Grant Application Form
ECVS Resident Research Grant Application_2024.docx
Microsoft Word [77.6 KB]
Last updated: 02-10-2024
Download
Form to apply for the ECVS Resident Research Grant
Resident Research Grant Guidelines
ECVS Resident Research Grant Guidelines 2024.pdf
Adobe Acrobat Document [143.2 KB]
Last updated: 02-10-2024
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Guidelines for applications for the Resident Research Grant

Resident

How to become a Specialist
How to become a Specialist.pdf
Adobe Acrobat Document [562.3 KB]
Last updated: 21-11-2024
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Summary of requirements and processes to become an ECVS Diplomate
Resident Research Grant Guidelines
ECVS Resident Research Grant Guidelines 2024.pdf
Adobe Acrobat Document [143.2 KB]
Last updated: 02-10-2024
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Guidelines for applications for the Resident Research Grant
SOP AR Cred Evaluation
SOP_Annual Reports_Credentials Evaluation.pdf
Adobe Acrobat Document [91.8 KB]
Last updated: 30-01-2023
Download View
SOP for the evaluation of Annual Reports and Credentials by the Credentials Committee
SOP CC Meetings
SOP_CC Meetings.pdf
Adobe Acrobat Document [114 KB]
Last updated: 30-01-2023
Download View
SOP Extended Publications Rule
SOP_Extended Publications Rule.pdf
Adobe Acrobat Document [133 KB]
Last updated: 09-12-2024
Download View
Rule to allow submission of credentials with one publication accepted and one submitted and under review
SOP Full Professor Rule
SOP Full Professor.pdf
Adobe Acrobat Document [107.1 KB]
Last updated: 16-02-2023
Download View
Requirements, processes and rules for persons applying for full professor status to train and supervise ECVS Residents
SOP Recognised Expert Rule
SOP_Recognised Expert.pdf
Adobe Acrobat Document [109.9 KB]
Last updated: 15-10-2024
Download View
Requirements, processes and rules for non-EBVS/AVMA certified specialist to supervise outrotations in Anaesthesia, Diagnostic Imaging, Pathology or Internal Medicine
SOP Resident Forum
SOP_Resident Forum.pdf
Adobe Acrobat Document [88 KB]
Last updated: 19-11-2024
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Training Brochure
ECVS Training Brochure_November 2024.pdf
Adobe Acrobat Document [1.4 MB]
Last updated: 09-12-2024
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ECVS Training Brochure, updated November 2024, applicable to all Residents as of 2025

Specialist

How to become a Specialist
How to become a Specialist.pdf
Adobe Acrobat Document [562.3 KB]
Last updated: 21-11-2024
Download View
Summary of requirements and processes to become an ECVS Diplomate

Training

How to become a Specialist
How to become a Specialist.pdf
Adobe Acrobat Document [562.3 KB]
Last updated: 21-11-2024
Download View
Summary of requirements and processes to become an ECVS Diplomate
Humane Care and Use of Animals
ECVS Humane Care and Use of Animals.pdf
Adobe Acrobat Document [138.6 KB]
Last updated: 21-08-2024
Download View
SOP AR Cred Evaluation
SOP_Annual Reports_Credentials Evaluation.pdf
Adobe Acrobat Document [91.8 KB]
Last updated: 30-01-2023
Download View
SOP for the evaluation of Annual Reports and Credentials by the Credentials Committee
SOP CC Meetings
SOP_CC Meetings.pdf
Adobe Acrobat Document [114 KB]
Last updated: 30-01-2023
Download View
SOP Extended Publications Rule
SOP_Extended Publications Rule.pdf
Adobe Acrobat Document [133 KB]
Last updated: 09-12-2024
Download View
Rule to allow submission of credentials with one publication accepted and one submitted and under review
SOP Full Professor Rule
SOP Full Professor.pdf
Adobe Acrobat Document [107.1 KB]
Last updated: 16-02-2023
Download View
Requirements, processes and rules for persons applying for full professor status to train and supervise ECVS Residents
SOP Recognised Expert Rule
SOP_Recognised Expert.pdf
Adobe Acrobat Document [109.9 KB]
Last updated: 15-10-2024
Download View
Requirements, processes and rules for non-EBVS/AVMA certified specialist to supervise outrotations in Anaesthesia, Diagnostic Imaging, Pathology or Internal Medicine
Training Brochure
ECVS Training Brochure_November 2024.pdf
Adobe Acrobat Document [1.4 MB]
Last updated: 09-12-2024
Download View
ECVS Training Brochure, updated November 2024, applicable to all Residents as of 2025

Training Brochure

Humane Care and Use of Animals
ECVS Humane Care and Use of Animals.pdf
Adobe Acrobat Document [138.6 KB]
Last updated: 21-08-2024
Download View
SOP AR Cred Evaluation
SOP_Annual Reports_Credentials Evaluation.pdf
Adobe Acrobat Document [91.8 KB]
Last updated: 30-01-2023
Download View
SOP for the evaluation of Annual Reports and Credentials by the Credentials Committee
SOP Extended Publications Rule
SOP_Extended Publications Rule.pdf
Adobe Acrobat Document [133 KB]
Last updated: 09-12-2024
Download View
Rule to allow submission of credentials with one publication accepted and one submitted and under review
SOP Full Professor Rule
SOP Full Professor.pdf
Adobe Acrobat Document [107.1 KB]
Last updated: 16-02-2023
Download View
Requirements, processes and rules for persons applying for full professor status to train and supervise ECVS Residents
SOP Recognised Expert Rule
SOP_Recognised Expert.pdf
Adobe Acrobat Document [109.9 KB]
Last updated: 15-10-2024
Download View
Requirements, processes and rules for non-EBVS/AVMA certified specialist to supervise outrotations in Anaesthesia, Diagnostic Imaging, Pathology or Internal Medicine
Training Brochure
ECVS Training Brochure_November 2024.pdf
Adobe Acrobat Document [1.4 MB]
Last updated: 09-12-2024
Download View
ECVS Training Brochure, updated November 2024, applicable to all Residents as of 2025

Treasurer

SOP 4 Eyes Principle
SOP_4 Eyes Principle.pdf
Adobe Acrobat Document [116 KB]
Last updated: 30-01-2023
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Description of defined 4 eyes principle for ECVS payments
SOP Annual Membership Fee
SOP_Annual Membership Fees from 2024.pdf
Adobe Acrobat Document [407.4 KB]
Last updated: 31-10-2023
Download View
Definition of requirement and process to pay the annual Diplomate fee as of 1 January 2024