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Become a Diplomate

Residents and Alternate Trainees     Training Brochure     Reporting to the ECVS     Reporting Forms
Resident Ombuds     Resident Research Grant     

New Applications

All new applications for both new Residents and new Training Programmes are now to be submitted directly via RED (and no longer via email to [email protected]). All certified Diplomates will find the links to create a new Programme Application and to create a new Resident Application in their personal 'your ECVS' area.

The deadline for applications to be evaluated at one of the three Credentials Committee meetings per year (February, July, September) is the 15th of the preceding month (i.e. 15 January for the February meeting, 15 June for the July meeting, 15 August for the September meeting). Applications must be received via RED by these dates. Applications received after the indicated deadline will be deferred to the next meeting.

For more details about the nine elements of a Training Programme and necessary documentations, please refer to the ECVS Training Brochure.

In order to become a Diplomate, veterinary surgeons, known as Residents, must undergo a rigorous Training Programme in either Large or Small Animal surgery, supervised by recognised veterinary specialists (Diplomates). Further information and reporting instructions for all enrolled Residents can be found >below.

For more information regarding becoming an ECVS Resident and eventually a Diplomate, please read the How to become a specialist document and further information about the ECVS-board certifying examination.

Occasionally, open Residency positions are advertised on our website. Check the job ads.

ACVS Diplomates can apply to become ECVS Diplomates - read more here.


Residents and Alternate Trainees

Contact information: Please direct all correspondence pertaining to applications, Annual Reports, Credentials, Programmes and Programme recertification at [email protected]. This will assure that your message reaches the right person and can also be dealt with in case of personal absences.

The ECVS Training Brochure has been updated in September 2023:

All Residents and Supervisors are expected to familiarise themselves with and adhere to these guidelines when applying and submitting Annual Reports and Credentials.

Reporting to the ECVS

The reporting modalities are described in Chapter 9. How to report to ECVS of the Training Brochure.

Deadlines:

  • 31 July: deadline for Annual Reports to be submitted online
  • 15 August: deadline for Credentials to be submitted online

All ECVS Residents are required to submit an annual report for every year of training until all training requirements have been completed. Once this is the case, the final credentials to be accepted to sit the board-certifying examination are to be submitted.

Please note:

  • An annual report must also be submitted even if the 156 weeks of training are completed and a Resident has already left their training institution, but has not yet completed all credentialing requirements (for example if a presentation or publication is missing). One annual report each year until the submission of credentials is expected.
  • In the year when a Resident submits their credentials, no annual report is required; the credentials submission substitutes the annual report in the final year.

Annual reports and credentials are to be submitted via the ECVS Resident Electronic Database (RED), which is accessible to all accepted Residents*) via their 'your ECVS' account (link '(RED) Submissions >'). Please read the 'Instructions' menu in RED for relevant instructions on how to submit annual reports and credentials.

*) Small Animal Residents with a starting date before 1 July 2019 please see > specific reporting instructions below.

Further information:

  • Where to publish - for a list of accepted journals please consult the Training Brochure, Element 8: Produce, publish and present Clinical Research.
  • Requirements for surgical procedures - are listed in the Training Brochure, Element 3: Case load of adequate size, standard and variety.
  • Updated coding information is available for all SA Residents, particularly for those in training before July 2019, in the Training Brochure: Element 3 pages, 18 and 19.
  • For training periods affected by the COVID-19 pandemic, please observe our  > special COVID-19 reporting instructions

Reporting Forms

Please make sure to download the current forms each year and do not reuse and overwrite old forms.

Please find hereunder the forms to document the mandatory outrotations. These forms are to be used by all Residents, also to be uploaded to RED. Please make sure to have the form completed and signed by the outrotation supervisor; incomplete forms are often a reason for the Credentials Committee to request corrections to an annual report, which results in a delay in accepting the report.

The following reporting forms are only for the use of Small Animal Residents who started their training before 1 July 2019 and yet report via the to be phased out CredEv site. All other Residents submit their reports via RED and do not need to use these forms.

All documentation to be uploaded to CredEv only; no paper documents are to be sent to the ECVS Office.


Resident Ombuds

The role of the ombuds is to represent the interests of the Residents enrolled on ECVS training programmes. The typical duties of an ombuds are to investigate complaints and attempt to resolve them, usually through recommendations or mediation.

The ombuds is independent of all ECVS committees. They are appointed by the Board of Regents. The currently appointed ombudspersons are Roger Smith and Jackie Demtriou.

How to contact the ombuds

Residents wishing to contact the ombuds can write to [email protected].

In their first contact email, they do not need to disclose any reasons for wanting to speak to the ombuds. The request will be forwarded to the ombuds entirely confidentially. Ombuds and Resident will then continue the conversation directly via email, telephone or online.

Both Resident and ombuds can request or suggest a different individual to consult if a conflict of interest is perceived.

All cases will be treated confidentially. The ombuds submits a report to the Board of Regents before each Board meeting documenting the cases he/she has been consulted on and the advice given and resolution sought and achieved.  To maintain confidentiality, the identity of the individuals concerned will not be reported.


Resident Research Grant

Every year, the ECVS awards two Resident Research Grants of up to € 7'500. Applications are to be submitted with the >application form until 1 December. The award winner will be ratified by the Board of Regents at the February meeting of the following year.

Residents applying for a grant are requested to carefully read the >guidelines before submitting. Please find below some further information and guidelines about the application format and process:

  • Both spreadsheets of the Excel application form are to be completed.
  • Only the yellow fields are to be filled in by the applicant; the gray fields are completed automatically.
  • The second spreadsheet ('Blinded Research Project') must be completed entirely anonymously; i.e. no names, specific facility names or anything that points to a specific institution or individuals must be mentioned here to allow for an entirely blinded assessment process by the Research Committee.
  • Please observe the additional explanatory notes and instructions in the Excel file.
  • The second spreadsheet ('Blinded Research Project') is to be converted into a PDF file. This section must not exceed 5 pages (PDF, A4 portrait format).
  • For a complete submission, both files - the entire Excel file + the PDF file of the second spreadsheet - must be submitted to [email protected].

Please also see the example of a complete application: >Excel application form >PDF of blinded proposal

01.02.2024

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